Director, Fuel Procurement & Logistics

At Allegiant Air, a Most Loved Workplace® certified employer in the Hotel/Hospitality/Travel space, Connecting travelers to the people, places, and experiences that matter most..

Summary

The Fuel Procurement and Logistics Director will oversee and manage the day-to-day duties for the Fuel Procurement Department, facilitate communication between fuel vendors and Allegiant Air, assist in creating a positive team environment and be a responsible and dependable leader. This position requires the highest level of professionalism, confidentiality, and integrity.

Visa Sponsorship Available: No

Minimum Requirements

Combination of Education and Experience will be considered. Must be authorized to work in the US as defined by the Immigration Act of 1986. Must pass a Criminal Background Check.

Education: Bachelor’s Degree

Education Details: In Business Administration, Accounting, Finance, or a related field.

Years of Experience: Minimum eight (8) years of experience in procurement, finance, accounting, or related area. Valid/Unexpired Passport Book Valid/Unexpired Driver's License

No No • Proficiency with Microsoft Office; Outlook, Word, Excel, Power Point, etc.

• Possess a strong work ethic and drive to achieve established goals and deadlines along with a desire and commitment to learning, growth and continuous improvement.

• Highly organized with strong ability to multitask and a self-starter with the ability to prioritize.

• Proven ability to learn quickly and adapt to changing environment; agile, flexible, and resilient.

• Detail oriented, professional attitude, reliable, and high degree of accuracy.

• Ability to work independently and with a team in a fast paced and high-volume environment with accuracy and timeliness.

• Possess superior analytical and critical thinking skills.

• Excellent written and verbal communication and interpersonal skills, ability to present to management.

• Possess documentation, research, and problem solving/resolution skills.

• Ability to be responsive to internal and external company needs working with a sense of urgency, accountability, results-orientation, and commitment to follow up.

• Ability to communicate at all levels effectively and collaboratively within the organization.

Preferred Requirements

• Experience within the petroleum or airline industry.

• Strong problem-solving skills, basic accounting principles knowledge, and data analysis skills.

• Knowledge and experience of petroleum pricing, fuel supply and distribution, refining or trading.

• Excellent negotiation skills to appropriately advance Allegiant Air’s agenda, as well as to successfully resolve commercial and/or technical disputes.

Job Duties

• Provide leadership, company-wide with respect to the fuel procurement process, contracting and vendor management.

• Communicate with vice presidents and directors to assure success of fuel purchasing and logistic decisions. • Collaborate with other Allegiant departments (Accounting, Quality Assurance, Safety and Training, Tax, Treasury, Accounts Payable, Airport Services, Finance, OCC, Dispatch, etc.) as needed to support Fuel Management and Allegiant Air objectives. • Oversee the annual and ad hoc RFP processes; as well as implement sourcing strategies to support company goals and requirements.

• Manage the process of fuel supply and service contract terminations, expirations, extensions, and renewals.

• Complete contract review and/or preparation and negotiation, contract administration, maintenance, and adherence to company policies as well as legal and compliance requirements.

• Manage ITP contract increase disputes and negotiations.

• Develop, mentor, supervise, train, and lead the fuel team to meet Allegiant Air’s goals, expectations, and deadlines.

• Ensure fuel is provided to Allegiant and affiliated airlines wherever needed by Allegiant Air, reliably and economically.

• Collaborate and provide support to accounting with disputes and ensure timely corrections of any discrepancies. • Oversee and ensure accurate contracted prices, terms, volume, and fees are maintained in the Fuel Management System.

• Manage and complete fuel tax research to ensure Allegiant’s sales and excise taxes are current and updated accordingly within the system; ensure tax credit opportunities are identified. • Collaborate with QA and accounting; providing any required fuel vendor maintenance or QA audit forms for fuel vendor set-up.

• Maintain relationships with fuel suppliers, transportation companies, storage operators, into plane operators and airports, through regular communication.

• Track and complete market research and analyze competitors to gauge opportunities to reduce fuel costs.

• Oversee the fuel release process for ad-hoc charter, diversions, aircraft delivery and maintenance.

• Manage inventory levels at locations where Allegiant Air purchases fuel in bulk deliveries and ensure appropriate fuel capacity is maintained and available to mitigate issues; identify locations where fuel capacity expansion is needed.

• Implement policies, procedures and controls that ensure reliable supply and that limit inventory risk.

• Optimize utilization of Allegiant Air’s fuel infrastructure, including its rolling stock.

• Recommend and implement strategic courses of actions to resolve various fuel operational circumstances affecting company performance to ensure KPI’s are met.

• Provide fuel usage reports, cost summaries and projections to other allegiant departments.

• Manage pipeline and truck scheduling.

• Manage distribution of weekly system wide contracted fuel pricing; Platts, Argus, and OPIS indexes.

• Attend, represent, and participate in fuel consortium meetings to ensure that the airports fuel farm or distribution system is operated safely, efficiently and cost effectively.

• Ensure any direct reports understand and apply our Customer Commitment and customer service standards to their daily responsibilities as appropriate.

• Model Allegiant’s customer service standards in personal actions and when providing leadership direction.

• Other duties as assigned.

Physical Requirements

The Physical Demands and Work Environment described here are a representative of those that must be met by a Team Member to successfully perform the essential functions of the role. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of the role.

Office - While performing the duties of this job, the Team Member is regularly required to stand, sit, talk, hear, see, reach, stoop, kneel, and use hands and fingers to operate a computer, keyboard, printer, and phone. May be required to lift, push, pull, or carry up to 20 lbs. May be required to work various shifts/days in a 24-hour situation. Regular attendance is a requirement of the role. Exposure to moderate noise (i.e. business office with computers, phones, printers, and foot traffic), temperature and light fluctuations. Ability to work in a confined area as well as the ability to sit at a computer terminal for an extended period of time. Some travel may be a requirement of the role.

Essential Services Provider

Allegiant as a national air carrier is deemed an essential service provider during declared national and state emergencies. Team Members will be required to report to their assigned trip or work location during national and state emergencies unless prohibited by local, state or federal order.

EEO Statement

We welcome all individuals from varied backgrounds and experiences to apply. Allegiant Air values the unique perspectives and talents that each person brings to our team.

Equal Opportunity Employer: Disability/Veteran

For more information, see https://allegiantair.jobs

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