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Production Assistant

Portland, OR, USA

Full-time

About the Role

At Urban League of Portland in the Non-Profit space, Empowering Black communities toward equality and economic opportunity since 1945.

The Executive Assistant ensures the smooth functioning of the administration and supports the Executive Director’s ability to effectively lead the organization. Responsibilities include working with the Executive Director to provide administrative support for office operations, meetings, and the work of staff and board members. This position is part of a highly collaborative team that values learning, curiosity, flexibility, and mirroring the foundation’s trust-based model of philanthropy in the way in which the team operates internally, the position requires a high level of adaptability and collaboration.

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Requirements

3 years of professional work experience in an executive support or related position; 5 years preferred; foundation work experience preferred
Correspondence and copy editing
Research and summary writing
Project management
Alignment with mission and values: collaboration, teamwork, learning, innovation, kindness, compassion, respect, integrity, transparency, flexibility
Commitment to diversity, equity, inclusion, and belonging
Microsoft Outlook and Excel
Preferred: Bachelor’s degree or related degree or certificate
Anticipate needs and act accordingly
Give a high level of customer service to both internal and external constituents
Understand board and non-profit governance
Learn the full scope of the Miller Foundation’s work to provide more effective support
Coordinate and manage projects and logistics
Prepare clearly written summaries and analyses
Create dynamic and engaging presentations including charts and graphics
Manage social media accounts (LinkedIn, Instagram, Facebook) at the direction of program staff
Maintain confidential information
Communicate effectively interpersonally and in meetings
Handle a fast paced, heavy workload, and meet deadlines
Work with a high level of proficiency in Microsoft 365 and Microsoft Office software, including Word, Excel, PowerPoint and Outlook; Slack; Zoom
Work with Adobe Acrobat Pro, Canva, and Webflow
Manage highly detailed work with speed and accuracy
Work collaboratively and respectfully with a variety of people and groups and to represent the Foundation effectively

Benefits

Salary: $64,000 -$70,000, depending on experience
Medical and dental insurance: 100% coverage for employee for medical, dental and vision
Participation in the Foundation health benefits begins the first of the month on or following the start date, including medical, dental, and vision benefits
The Foundation pays 100% of coverage for the employee only and provides the opportunity to purchase coverage for a spouse/domestic partner and/or dependents
The Foundation pays a fixed amount of $350 towards dependent coverage for medical benefits only
Retirement benefits plan (10% contribution starts after first year of employment, and vests after second year of employment)
96 hours of vacation, 76.8 hours of sick time, 25.6 hours of floating holiday time, and 12.8 hours of personal time per year administered in accordance with Foundation policy
11 Foundation-paid holidays: New Year’s Day, Martin Luther King Jr. Day, President’s Day, Memorial Day, Juneteenth, Independence Day, Labor Day, Thanksgiving Day, Day after Thanksgiving, Christmas Eve, Christmas Day

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What It's Like to Work at Urban League of Portland

What It's Like to Work Here

Heart Purpose-Driven Work

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Handshake Authentic Leadership

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Frequently Asked Questions About Working at Urban League of Portland

Common questions candidates ask about this role and Urban League of Portland's workplace

Urban League of Portland is a Most Loved Workplace®. Most Loved Workplaces® place love at center of business. Urban League of Portland is a Small employer in the Non-Profit Organization sector. Explore Urban League of Portland careers, culture, employee experience, and open roles.

Please review the specific job listing or contact Urban League of Portland's recruiting team for details on remote or hybrid work options for this role.

Salary information may vary by role and location. Please check the specific job listing or discuss compensation during the interview process.

Urban League of Portland is an established organization in its industry. The company focuses on maintaining a supportive workplace culture for all employees.

Key benefit categories include: Professional Development, Community & Impact, Health & Wellness, Support Services. For this role specifically, benefits include: Salary: $64,000 -$70,000, depending on experience, Medical and dental insurance: 100% coverage for employee for medical, dental and vision, Participation in the Foundation health benefits begins the first of the month on or following the start date, including medical, dental, and vision benefits, The Foundation pays 100% of coverage for the employee only and provides the opportunity to purchase coverage for a spouse/domestic partner and/or dependents, The Foundation pays a fixed amount of $350 towards dependent coverage for medical benefits only, Retirement benefits plan (10% contribution starts after first year of employment, and vests after second year of employment), 96 hours of vacation, 76.8 hours of sick time, 25.6 hours of floating holiday time, and 12.8 hours of personal time per year administered in accordance with Foundation policy, 11 Foundation-paid holidays: New Year’s Day, Martin Luther King Jr. Day, President’s Day, Memorial Day, Juneteenth, Independence Day, Labor Day, Thanksgiving Day, Day after Thanksgiving, Christmas Eve, Christmas Day. You can view more details on their CertCheck profile.

The day-to-day environment is guided by core values such as Purpose-Driven Work and Community and Belonging and Collaborative Innovation.

The company has committed to inclusive practices including: Centering Equity in Every Decision and Investing in Employee Growth and Development.

Urban League of Portland has a supportive and collaborative culture, recognized as a loved place to work by its team members.

Urban League of Portland currently has 19 open positions. You can view all current openings at certcheck.mostlovedworkplace.com/companies/urban-league-of-portland/jobs.

The interview process typically involves an initial recruiter screen followed by team interviews. Please contact Urban League of Portland's recruiting team for specific details on this role's process.