Senior Executive - Administration

At AKQA, a Most Loved Workplace® certified employer in the Advertising/Marketing/Public Relations space, Design and innovation transforming ideas into world-changing impact.

<p>At AKQA, the Senior Executive – Administration is responsible for ensuring smooth day-to-day office and workplace operations. The role manages administrative activities, vendors, travel and logistics, inventory, insurance coordination and employee engagement initiatives, while supporting a well-organised and positive workplace experience. </p>

<p>ROLE REQUIREMENTS</p>

<ul>

<li>Manage day-to-day office and facility administration, including coordination with housekeeping, security, pantry, maintenance and other vendors.</li>

<li>Manage office supplies and inventory, maintaining accurate records and ensuring timely replenishment.</li>

<li>Coordinate domestic and international travel, including visas, tickets, accommodation and related logistics.</li>

<li>Support employee engagement activities, office events and internal initiatives.</li>

<li>Coordinate employee insurance administration, including enrolment, documentation, renewals and employee queries.</li>

<li>Support procurement activities and maintain administrative budgets, expenses and purchase records.</li>

<li>Coordinate onboarding and other employee workplace requirements in collaboration with HR, IT and other teams.</li>

<li>Maintain administrative records, reports and trackers, and support audits and compliance requirements.</li>

<li>Identify and resolve day-to-day operational issues, ensuring timely follow-up and effective service delivery.</li>

<li>Take ownership of assigned responsibilities and ensure timely completion with minimal supervision.</li>

</ul>

<p>QUALIFICATIONS & CHARACTERISTICS</p>

<ul>

<li>Bachelor's degree in Business Administration, Hospitality, Facilities Management or a related field.</li>

<li>3–6 years of experience in administration, facilities, workplace operations or a similar role.</li>

<li>Experience in vendor coordination, inventory management, travel and general office administration.</li>

<li>Good working knowledge of MS Office, particularly Excel and Outlook.</li>

<li>Strong organisational, coordination and follow-up skills with good attention to detail.</li>

<li>Good communication and interpersonal skills with a service-oriented approach.</li>

<li>Ability to manage multiple priorities, work independently and handle last-minute requirements.</li>

<li>Proactive, accountable and solution-oriented, with a strong focus on employee experience.</li>

</ul>

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<p>We believe great work happens when we're together, fostering creativity, collaboration, and connection. That's why we’ve adopted a hybrid approach including required in-office days. If you require accommodations or flexibility, please discuss this with the hiring team during the interview process. </p>

<p>AKQA is an equal opportunity employer and considers applicants for all positions without discrimination or regard to particular characteristics. We are committed to fostering a culture of respect in which everyone feels they belong and has the same opportunities to progress in their careers.</p>

<p> </p><div class="content-conclusion"><p><span style="font-weight: 300;">We believe great work happens when we're together, fostering creativity, collaboration, and connection. That's why we’ve adopted a hybrid approach including required in-office days. If you require accommodations or flexibility, please discuss this with the hiring team during the interview process.</span></p>

<p><span style="font-weight: 300;">AKQA is an equal opportunity employer and considers applicants for all positions without discrimination or regard to particular characteristics. We are committed to fostering a culture of respect in which everyone feels they belong and has the same opportunities to progress in their careers.</span></p>

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<p class="x_MsoNormal"><strong><span data-olk-copy-source="MessageBody">About WPP</span></strong></p>

<p class="x_MsoNormal">WPP is the trusted growth partner for the world’s leading brands. We unite cutting-edge media intelligence and data solutions, world-class creativity, next-generation production, transformative enterprise solutions and expert strategic counsel in a single company – powered by exceptional talent and our agentic marketing platform, WPP Open, to help our clients navigate change, capture opportunity and deliver transformational growth. For more information, visit <a href="http://wpp.com/" data-auth="NotApplicable" data-linkindex="0">WPP.com</a>.</p>

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